Updates from Executive Order 144 in red.

 Update state voter data file

The Statewide voter registration system is used for all elections in the state. We know that when people move out of state or pass away, they and their kin don’t always update their status with the county or state board of elections. Running the statewide voter registration system with over 5.6 million records against the NCOA data, we found that there were over 52,000 registered voters with current addresses not yet updated in the stateside voter registration database.

  1. Match state voter data file against NCOA (National Change of Address) list 
  2. Mail to registered voters at updated addresses

This update is already in the Statutes but our work has shown that this is not being done consistently on the county level given how many voters had an undeliverable address found in NCOA. “The commissioner of registration of any county may agree with the United States Postal Service or its licensee to receive information provided by the Postal Service concerning the change by any Postal Service customer of that customer’s address within the county.  If it appears from information so received that a Postal Service customer registered to vote in the county has moved to a different address , then (1) if that address is within the county, the commissioner shall cause the registration records of the registrant to be corrected accordingly and shall transmit to the resident by forwardable mail a notice of the change and a postage prepaid, pre-addressed return form by which the registrant may verify or correct the address information, or (2) if that address is not within the county, the commissioner shall undertake the confirmation notice procedure prescribed under subsection d. of this section to confirm the change of address . ” We will work to get this legislation through.

Recommended Legislation:

The Secretary of State will provide monthly National Change of Address (NCOA) data to the county clerk by the fifth of each month. 

  • (1) The county must process the data to update registration records and send notifications by the end of each month. 
    • (a) The county may not change a residential address to a non-residential address, like a post office box, based on the information in the NCOA data. 
    • (b) The county is not required to automatically update a voter registration record during the 60 days before a coordinated election. 
    • (c) If the county clerk has previously mailed a Notice of Elections card to an elector whose record is marked inactive, the county clerk is not required to mail another Notice of Elections card to the elector at the same address. 
  • (2) When the county updates a voter registration record using NCOA data, the county must use the NCOA transaction source.